Trust & Transparency

Privacy Policy for Optivron.com

Effective Date: 03/23/2026

Last Updated: 03/23/2026

Our Commitment to Your Privacy

Optivron, Inc. (“Optivron,” “we,” “our,” or “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and protect information when you visit www.optivron.com, use our website, request information from us, communicate with us, or interact with our products, services, software, and business operations (collectively, the “Services”).

Please read this Privacy Policy carefully. By using our Services, you acknowledge the practices described in this Privacy Policy.

Jump to:01. Scope of This Policy 02. Information We Collect 03. How We Use Information 04. Cookies & Technologies 05. How We Disclose Information 06. Sale or Sharing of Information 07. Legal Bases for Processing 08. Data Retention 09. Data Security 10. Your Privacy Rights 11. Do Not Track & GPC 12. Children's Privacy 13. International Transfers 14. Third-Party Links & Services 15. Changes to This Policy 16. Contact Us

Scope of This Privacy Policy

This Privacy Policy applies to personal information we collect:

through our website, including contact forms, demo requests, and other online interactions;
in the course of business relationships with customers, vendors, partners, and prospective clients;
through communications such as email, phone calls, and meetings;
through software, dashboards, portals, or related operational tools we make available to authorized business users; and
through cookies, analytics tools, and similar technologies used on our website.

This Privacy Policy does not apply to:

information collected in an employment context from job applicants, employees, contractors, or similar personnel, unless specifically stated;
third-party websites, platforms, or services that are linked from our website and governed by their own privacy policies; or
information that has been de-identified or aggregated so that it cannot reasonably be linked to an individual.

Information We Collect

Depending on how you interact with us, we may collect the following categories of information:

A.Information You Provide Directly

We may collect information you voluntarily provide to us, including:

your name;

company name;

email address;

phone number;

mailing or billing address;

job title or business role;

information submitted through contact forms, quote requests, demo requests, service inquiries, or support requests;

information you provide in communications with us; and

any other information you choose to provide.

B.Information Collected Automatically

When you visit our website, we may automatically collect certain technical and usage information, such as:

IP address;

browser type and version;

device type and operating system;

pages viewed and links clicked;

date, time, and duration of your visit;

referring URL and exit pages; and

cookie identifiers and similar online identifiers.

C.Information From Business Operations and Platform Use

If you use Optivron’s software, dashboards, compliance tools, logistics tools, or related systems, we may collect business-related information necessary to operate those services, such as:

account credentials and user role information;
organization and facility information;
transaction, audit, compliance, or operational records;
system logs, device activity, and access records;
service configuration data; and
information submitted by authorized users in connection with fleet, trailer, recycling, refrigerant, oil, hazardous by-product, reporting, or related workflows.

D.Information From Third Parties

We may receive information from third parties, such as:

analytics providers;

advertising or marketing service providers;

CRM or business software providers;

publicly available sources;

referral partners; and

customers, vendors, or partners who provide information in connection with a business relationship.

How We Use Information

We may use personal information for the following business and commercial purposes:

to operate, maintain, and improve our website and Services;

to respond to inquiries, provide support, and communicate with you;

to schedule demos, meetings, consultations, or service calls;

to create, manage, and secure accounts;

to provide software features, reporting, tracking, and compliance-related functionality;

to process transactions, proposals, contracts, and invoicing;

to analyze website performance, user engagement, and service usage;

to personalize and improve user experience;

to send administrative messages, updates, and service-related communications;

to send marketing communications where permitted by law;

to detect, investigate, and prevent fraud, misuse, security incidents, and other unlawful activity;

to enforce our terms, agreements, and legal rights; and

to comply with legal, regulatory, contractual, and operational obligations.

Cookies and Similar Technologies

We may use cookies, pixels, tags, session replay tools, analytics technologies, and similar technologies to:

keep the website functioning properly;
remember preferences and settings;
measure website traffic and engagement;
understand how visitors use our site; and
improve our content, marketing, and Services.

You may be able to control cookies through your browser settings. Disabling cookies may affect the functionality of certain parts of the website.

Optional disclosure if applicable: We may also use third-party analytics and advertising tools, such as Google Analytics, Meta Pixel, LinkedIn Insights Tag, or similar services. These tools may collect information about your interactions with our website over time and across different services.

How We Disclose Information

We may disclose personal information to the following categories of recipients, as reasonably necessary for the purposes described in this Privacy Policy:

Service providers and contractors that help us operate our business, website, hosting, analytics, CRM, communications, security, billing, or software infrastructure;
Affiliates and subsidiaries, where applicable;
Business partners in connection with joint offerings, integrations, or service delivery;
Customers, vendors, and authorized users when necessary to provide requested business services or fulfill contractual obligations;
Professional advisors such as attorneys, accountants, auditors, insurers, and consultants;
Government authorities, regulators, or law enforcement when required by law or to protect rights, safety, and security; and
Successors or counterparties in connection with a merger, acquisition, financing, restructuring, sale of assets, or similar corporate transaction.

We may also disclose information with your direction or consent.

Legal Bases for Processing (If Applicable)

If and to the extent laws such as the GDPR or similar laws apply, we may process personal information on the following legal bases:

your consent;
performance of a contract;
compliance with legal obligations;
our legitimate interests, such as operating and improving our business, securing our systems, and communicating with business contacts; and
other lawful bases permitted by applicable law.

Data Retention

We retain personal information for as long as reasonably necessary for the purposes described in this Privacy Policy, including to:

provide the Services;

maintain business and operational records;

comply with legal, tax, accounting, and regulatory requirements;

resolve disputes; and

enforce agreements.

Retention periods may vary based on the nature of the information and our legal or operational obligations.

Data Security

We use reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, use, alteration, or disclosure.

However, no website, network, or method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security.

Your Privacy Rights

Depending on your jurisdiction, you may have privacy rights regarding your personal information.

A. California Privacy Rights

If you are a California resident, and if applicable to our business under California law, you may have the right to:

know the categories of personal information we collect, use, disclose, sell, or share;
request access to specific pieces of personal information;
request deletion of personal information, subject to exceptions;
request correction of inaccurate personal information;
limit the use and disclosure of certain sensitive personal information, where applicable;
opt out of the sale or sharing of personal information, where applicable; and
not receive discriminatory treatment for exercising your privacy rights.

To exercise these rights, contact us at:

Email: support@optivron.com

Mail: 2108 N Street Suite 6802, Sacramento CA 95816

We may need to verify your identity before processing your request. You may also designate an authorized agent to make requests on your behalf, subject to verification requirements.

B. Other U.S. State Privacy Rights

Residents of certain U.S. states may also have rights to access, correct, delete, obtain a copy of, or opt out of certain processing of personal information, subject to applicable law and exceptions.

C. Marketing Communications

You may opt out of promotional emails by using the unsubscribe link in the email or contacting us directly. Even if you opt out of marketing communications, we may still send you service-related or transactional communications.

Do Not Track and Global Privacy Control

Some browsers offer a “Do Not Track” setting. Because there is not yet a universally accepted standard for responding to such signals, our website may not respond to all Do Not Track signals.

If we are required by applicable law to recognize browser-based opt-out preference signals, such as the Global Privacy Control (GPC), we will process such signals in accordance with applicable law.

Children's Privacy

Our website and Services are not directed to children under 13, and we do not knowingly collect personal information from children under 13. If you believe a child has provided personal information to us, please contact us so we can take appropriate action.

International Data Transfers

If you access our website or Services from outside the United States, please note that your information may be transferred to, stored in, and processed in the United States or other jurisdictions where our service providers operate. By using our Services, you understand that your information may be processed in countries that may not provide the same level of data protection as your home jurisdiction.

Third-Party Links and Services

Our website may contain links to third-party websites, plug-ins, or services. We are not responsible for the privacy, security, or content practices of those third parties. We encourage you to review their privacy policies before providing personal information.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will revise the “Last Updated” date at the top of this page. If changes are material, we may provide additional notice as required by law.

Contact Us

If you have questions about this Privacy Policy or our privacy practices, please contact us:

Optivron, LLC.

2108 N Street Suite 6802
Sacramento, CA 95816

Headquartered in California, serving operations nationwide.

Direct Inquiriessupport@optivron.com (341) 254-9666

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